If you recognise these, Calyx was built for your clinic.
Six problems that slow down a UK aesthetic clinic every day.
Salon software forced to run a clinic
Most clinic booking tools were built for hair and beauty. They have no real concept of a POM, a consent form, or a treatment area - so you end up bending a salon app around a medical practice.
Prescriptions tracked in spreadsheets and messages
Botulinum toxin and other prescription-only medicines get logged in spreadsheets, WhatsApp or on paper - disconnected from the patient record, with no clean audit trail when it matters.
Consent forms filed in a drawer
Paper forms or generic PDFs, signed once and forgotten. No version tied to each treatment, no timestamp, and nothing you can produce for an insurer or the CQC without a hunt.
Before-and-after photos on a personal phone
Clinical images sitting in someone's camera roll - a GDPR breach waiting to happen, and never in the record where the next appointment needs to see them.
No-shows because nothing is at stake
Booking links that let anyone hold a chair with zero commitment. The deposit is never taken, the slot sits empty, and that revenue is simply gone.
A marketplace that markets to your patients
Booking platforms that take a commission on every visit, then advertise competing clinics to the patients you spent money to win. You pay to lose them.
Three portals built for
three different jobs.
Admin, clinical, and patient-facing. Each one purpose-built. All sharing the same data.
One database underneath. A record updated in the clinical portal shows in admin and to the patient at once.
The features that run a compliant
UK aesthetic clinic.
Integrated Records
One record per patient, across every portal.
Clinical notes, consent forms, treatment history, photos, and billing linked to a single patient profile. Update it once, see it everywhere.
Smart Scheduling
Bookings, rooms, and practitioners managed without conflicts.
Calyx checks availability across practitioners, rooms, and equipment before confirming a booking. Deposit collection at booking. Automated SMS and email reminders before the appointment.
Consent & Compliance
Digital consent for each treatment, with a full audit trail.
Consent forms built for injectable and aesthetic treatments, not adapted from a generic template. Patients sign before they arrive. Every form is timestamped, version-tracked, and ready for CQC inspection.
Meet Calyx Refine.
Shorthand in, a clean note out.
Type the way you think during a consultation. Calyx Refine turns your shorthand clinical notes into a clear, structured record in seconds. No microphone, no recording, and a clinician approves every note.
Your shorthand
px tol last tx well, no AEs 2ml ha cheeks both sides, 0.5ml lips btx glab+frontalis 20u, fld at 2wk discussed brusing, aftercare given rebook 12wk
Available now on Professional and above.
And your patients get
the app, too.
A polished, clinic-branded portal your patients carry in their pocket. Bookings, consent forms, secure messages and balances, all in one place.
Their next visit, front and centre
Browse your treatment menu
Book a slot in seconds
Treatment details at their fingertips
Every visit and treatment, on record
Secure two-way messaging
Balances and payments, in their pocket
See Calyx running in a clinic like yours.
Book a 30-minute demo with the team. We will show you the workflows relevant to your clinic and answer your compliance questions. If Calyx is not right for you, we will tell you.