Three portals. Every role.
One source of truth.

Role-based dashboards

Clear, separate views for owners, managers, and practitioners. Track revenue, rebooking rates, and product usage with reports designed for how aesthetic clinics actually work.

Multi-site management

Manage up to three clinic locations from a single login. View staff, schedules, rooms, and performance data across your entire business in one place.

Staff and permissions

Invite your team and easily control what they can see and do. Ensure everyone has exactly the right level of access for their role.

Smart scheduling

A complete view of all practitioners and rooms. Our smart calendar automatically prevents double-bookings, keeping your clinic running smoothly.

Payments and billing

Process payments effortlessly. Accept major cards, secure deposits, cash, and popular pay-later options. Invoices are generated automatically.

Xero accounting

Every payment syncs directly to your Xero account. Track revenue by practitioner or treatment without the end-of-month manual reconciliation.

Marketing and email

Keep patients engaged with built-in, beautifully designed email templates. Send confirmations, reminders, and forms that match your clinic's brand perfectly.

Easy clinic migration

Moving to Calyx is simple. We can easily import your existing patient and clinic data from spreadsheets, saving you from manual data entry.

In-clinic card readers

Connect physical card readers to your clinic for seamless in-person payments. Every transaction syncs automatically with your accounts.

Unified patient records

Everything about your patient in one place. Consultation notes, treatments, photos, consent forms, and messages are kept together securely.

Treatment mapping

Keep clear, structured records. Note exactly what was administered, the dose, and the area treated to build a complete, professional history.

3D facial treatment mapper (Coming Soon)

Easily turn three photos into an interactive 3D model of your patient's face. Draw treatment zones and add notes directly onto the 3D visual.

Clinical notes

Write and securely store detailed notes for every appointment. The full clinical picture is always available to authorized team members.

Consent and compliance

Smart consent forms that adapt to each treatment. Collect digital signatures securely, completely removing the need for easily lost paper forms.

Prescription workflows

Manage prescriptions seamlessly from start to finish. Works perfectly with major UK aesthetic pharmacies, making ordering simple and compliant.

Smart consultation assistant (Coming Soon)

With patient consent, our secure assistant listens to your consultation and writes up structured notes automatically, saving you hours of typing.

Before and after photography

Capture and securely store clinical photos directly in the patient's record. They are linked to the right appointment and kept totally private.

Inventory management

Automatically track product usage as you complete treatments. Monitor stock levels and get alerts when you're running low on essential supplies.

Online booking with deposits

Patients can easily book their own appointments. Secure deposits are taken at the time of booking, significantly reducing your no-shows.

Treatment history

Give patients access to their past treatments and aftercare instructions. It builds trust and makes it easy for them to rebook.

Digital consent ahead of time

Send consent forms digitally before the appointment. Patients complete them at home, so you can spend clinic time on care, not paperwork.

Automated aftercare guides

Helpful aftercare instructions are automatically sent to your patients. They can view them anytime, reducing post-treatment phone calls.

Secure messaging

A professional, central place for patients to contact your clinic. Handle questions and appointment requests securely, all on the record.

Simple, secure login

No more forgotten passwords. Patients securely access their portal by clicking a unique magic link sent straight to their email.

Beautiful mobile experience

Designed to look and feel great on a phone. The portal provides a premium, welcoming experience that reflects your clinic's brand.

Easy balance payments

Patients can settle any remaining balances online before they arrive. It makes the front desk experience faster and smoother for everyone.

Patient profile management

Patients can update their own contact details and preferences, saving your reception team time and ensuring records are always up to date.

Everything connected. Nothing duplicated.

Every portal is seamlessly connected behind the scenes. A practitioner updates a treatment record, and the patient sees it. A patient completes a consent form, and it appears instantly in the clinical record. A booking made by a client appears in your calendar in real time. No syncing delays. No manual exports. Everything simply works together.